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HipStaff vs. Spreadsheets

See why Philippine businesses are switching from Excel to HipStaff for payroll and HR.

Feature-by-Feature Comparison

The hidden costs of spreadsheets add up fast

Feature
Spreadsheets
HipStaff
Setup Time
2-3 days to build formulas
10 minutes to get started
Government Rates
Manual updates when rates change
Automatic updates (SSS, PhilHealth, Pag-IBIG)
Error Risk
High (formula errors, copy-paste mistakes)
Near zero (automated calculations)
BIR Compliance
Manual Form 2316 generation
One-click BIR reports
Employee Access
Email payslips manually
Self-service portal 24/7
Time Tracking
Separate spreadsheet or manual entry
Integrated biometric support
Leave Management
Track in separate file
Built-in leave tracking & approvals
Audit Trail
No change history
Complete audit logs
Data Security
File can be copied/lost
Bank-grade encryption & backups
Scalability
Breaks down at 20+ employees
Handles hundreds of employees

The Hidden Costs of Spreadsheets

What you're really paying when you use Excel for payroll

Time Spent

Spreadsheets

20+ hours per payroll cycle

HipStaff

30 minutes per payroll cycle

19.5 hours saved

Error Penalties

Spreadsheets

₱5,000 - ₱50,000 per year

HipStaff

₱0 (automated compliance)

Up to ₱50,000/year

Employee Inquiries

Spreadsheets

10-20 payslip requests per cutoff

HipStaff

0 (self-service portal)

5+ hours saved

Total Annual Savings

₱50,000 - ₱100,000+

Plus countless hours saved and peace of mind knowing you're always compliant.

Switching is Easier Than You Think

We'll help you migrate from spreadsheets to HipStaff—for free

1

Export Your Data

Export employee data from your spreadsheet

2

Import to HipStaff

Use our Excel import tool (we provide the template)

3

Verify & Test

Review imported data and run a test payroll

4

Go Live

Start using HipStaff for your next payroll cycle

Average migration time: 1-2 hours

We provide free migration support for all new customers

Ready to Ditch the Spreadsheets?

See HipStaff in action and learn how easy the switch can be.

Schedule Your Demo